Operations Intern at UN WOMEN

Location : Ankara, TURKEY Application Deadline : 15-Feb-19 (Midnight New York, USA) Time left : 11d 13h 42m Type of Contract : Internship Post Level : Intern Languages Required : English   Duration of Initial Contract : 6 months Expected Duration of Assignment : 6 months APPLY HERE Under the supervision of the Reguonal Programme Manager, the Operations Intern supports the programme “Implementing norms, changing minds” Operations by performing a variety of standard administrative processes ensuring high quality and accuracy of work. The intern will learn client, quality and results-oriented approach. The Operations Support Intern works in close collaboration with the programme “Implementing norms, changing minds” staff to ensure consistent service delivery. The intern is expected to support in undertaking the following specific tasks: Provide general administrative and logistical support to the Office in accordance with UN Women rules, regulations, policies, and strategies Collect information on shipments, customs clearance arrangements, prepare documents for UN Women shipments (received/sent); Arrange travel and hotel reservations, prepare travel authorizations, process requests for visas, identity cards and other documents, collect information for DSA, as required; Provide administrative support to conferences, workshops, retreats; Contacts with visitors and staff, arrangement of appointments and meetings, acting as an interpreter when required and/or taking minutes. Provide administrative support to procurement and assets management Monitor and maintain office stationery supplies including maintenance of stock list of stationery, distribution of stationery and keeping a log of distribution, as required; Maintain records on assets management and prepare required reports; Support to organization of procurement processes including preparation of RFQs, ITBs or RFPs documents, receipt of quotations, bids or proposals, their preliminary evaluation. Preparation of POs. Provide administrative support to the implementation of Human Resources services Create and upload vacancy announcement, compile matrixes, organize interview panels, and other tasks, as assigned; Maintain staffing lists and reports, as required; Compilation and preparation of HR documentation. Learning Objectives UN Women SOPs and work flows in Procure to Paycyle Adherence to UN Women rules and regulations; Quality support to conferences and events; Quality organization of files and reports; Timely support to team.

Competencies

Core Values:  Respect for Diversity  Integrity  Professionalism  Core Competencies:  Awareness and Sensitivity Regarding Gender Issues  Accountability  Creative Problem Solving  Effective Communication  Inclusive Collaboration  Stakeholder Engagement  Leading by Example  Please visit this link for more information on UN Women’s Core Values and Competencies: http://www.unwomen.org/-/media/headquarters/attachments/sections/about%20us/employment/un-women-employment-values-and-competencies-definitions-en.pdf Functional Competencies Excellent research, writing, and organizational skills; Ability to work with different actors, including through remote contact; Ability to multi-task and address competing priorities; Ability to produce high-quality deliverables in a timely manner; Ability to work effectively in independent and collaborative settings;

Required Skills and Experience

Education and certification: The intern must have studies in Business Administration or other similar subject at the university level. Be enrolled in a graduate school programme (second university degree or equivalent, or higher); Be enrolled in the final academic year of a first university degree programme (minimum bachelor’s level or equivalent); Have graduated with a university degree and, if selected, must commence the internship within a one-year period of graduation.  Experience:  Experience in administration, procurement, HR, or logistic support service is an asset Experience in the usage of computers and office software packages (MS Word, Excel, etc.).  Language Requirements: Fluency in English is required. Knowledge of the other UN official working language is an asset. Application Information – Conditions and Policy UN Women will only be able to respond to those applications in which there is further interest. Selected applicants must provide the internship application, two letters of recommendation, proof of health insurance and school enrollment, passport, and visa (if applicable)